These are draft minutes that have not yet been approved by the council. The minutes are subject to change and will be confirmed at the next meeting

F20/029 PRESENT

Cllrs Forbes, Houghton, Malloy, McCulloch and Robertson.

In attendance: A Keppel-Green (Town Clerk)

 

F20/030 APOLOGIES FOR ABSENCE

Apologies were received from Cllr Gardiner (personal business)

 

F20/031 DECLARATIONS OF MEMBERS’ INTERESTS

Cllr Malloy declared a personal interest in the grant to Mid Cheshire Community Rail Partnership as the council’s representative on the organisation.

Cllr McCulloch declared a personal interest in F20/036 as the Chairman of Friends of Knutsford Heritage Centre.

 

F20/032 PUBLIC PARTICIPATION

No members of the public were present.

 

F20/033 CONFIRMATION OF PREVIOUS MINUTES

It was RESOLVED to approve the minutes of the meeting held 19th January 2021.

 

F20/034 YEAR TO DATE INCOME AND EXPENDITURE

The council and committee year to date income and expenditure was noted.

 

F20/035 INTERIM INTERNAL AUDIT

The report was noted, and it was noted that the Town Clerk draft a Cybersecurity Policy with the IT working group and submit it for approval to the Assets and Operations Committee.

 

F20/036 COMMUNITY GRANT AWARDS

It was RESOLVED to award a grant of £1,500 to Knutsford in Bloom to support their 2021 activities and subject to the grant evaluation providing a detailed breakdown of the expenditure on planting to provide evidence of delivering value for money in procurement.

Cllr Malloy left the meeting.

It was RESOLVED to award a grant of £1,500 to the Mid Cheshire Community Rail Partnership to contribute towards the cost of new LED passenger information displays subject to the group receiving the required funding.

Cllr Malloy re-joined the meeting.

 

F20/037 COUNCIL INSURANCE POLICY

It was RESOLVED to enter into a new five-year agreement with Zurich and not to include the optional additional insurances for additional expenses, terrorism, subsidence or key person cover.

 

F20/038 FINANCIAL IMPACT OF COVID PANDEMIC

The report was noted and the committee agreed that the report continue to be presented to the committee until COVID restrictions are lifted.

 

F20/039 INTERNAL AUDIT WORKING GROUP

It was reported that the working group was catching up on the outstanding reviews and aimed to be complete by the next committee meeting.

It was RESOLVED that the internal control review of BACs payment details should be removed from the working group terms of reference and become a check by bank signatories after BACs payments are approved.

 

F20/040 QUESTIONS TO THE TOWN CLERK

No questions were raised.

 

F20/041 ACTIONS LOG

It was noted that no actions were outstanding.

 

F20/042 DATE OF THE NEXT MEETING

It was noted that the next scheduled meeting will be held on 6th June at 7:00pm.

 

F20/043 OUTSTANDING DEBTORS

It was RESOLVED to exclude the public and press on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

The outstanding debtors report was noted.