Councillors Coan, Banks, Dalzell, Forrest, Gray, Hartley, Johnson, Mears, Robertson, Russell, Watson and Wood
In attendance: A Keppel-Green (Town Clerk)
23/074 APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Lowe and McCulloch (business).
23/075 DECLARATIONS OF MEMBERS’ INTERESTS
No member declared an interest in any item under discussion.
23/076 PUBLIC PARTICIPATION
No members of the public were present.
23/077 CONFIRMATION OF PREVIOUS MINUTES
It was RESOLVED to approve the minutes of the meeting held 9th October.
23/078 MARKET HALL REFURBISHMENT PROJECT
It was noted that the council had secured grant funding from the Community Ownership Fund and Shared Prosperity Fund to deliver the project.
The Town Clerk reported that a requirement of the Community Ownership Fund would be the creation of a legal charge on the asset.
It was RESOLVED to:
- approve the refurbishment of the Market Hall as set out in the business case
- delegate authority to make the necessary decisions to deliver the project in line with the business case and funding allocation in accordance with the table below
|Decision Type||Decision by|
|Award of small contracts (<£5k)||Town Clerk|
|Award of minor contracts (£5k-£30k)||Town Clerk – in consultation with Town Mayor and Assets and Operations Committee Chairman.|
|Award of major contracts (>£30k)||Assets and Operations Committee|
|Cost engineering at award of tender||Assets and Operations Committee|
|Variations to awarded tender||Town Clerk – in consultation with Town Mayor and Asset and Operations Committee Chairman|
|Use of contingency / ongoing cost engineering||Town Clerk – in consultation with Town Mayor and Assets and Operations Committee Chairman.|
|Specification, legal and operational||Town Clerk (in consultation with Town Mayor and Assets and Operations Committee Chairman as appropriate)|
|Use of council reserves||Full Council|
It was RESOLVED to approve the affixing of the council seal to any documents required in respect of the creation of the legal charge, subject to their review by the Town Clerk, Town Mayor and Assets and Operations Committee Chairman.
23/079 DATE OF THE NEXT MEETING
It was noted that the next scheduled meeting will be held on 15th January 2024 at 7:00pm.