F23/001 PRESENT

Councillors Robertson, Wood, Banks, Coan, Johnson and Mears.

A Keppel-Green (Town Clerk)

 

F23/002APOLOGIES FOR ABSENCE

Apologies were received from Cllrs McCulloch (business).

 

F23/003 DECLARATIONS OF MEMBERS’ INTERESTS

No member declared an interest in any item.

 

F23/004PUBLIC PARTICIPATION

No members of the public were present.

 

F23/005 COMMITTEE TERMS OF REFERENCE

The terms of reference were noted.

 

F23/006 CONFIRMATION OF PREVIOUS MINUTES

It was RESOLVED to confirm the minutes of the meeting held on 13th March.

 

F23/007 REVIEW OF YEAR-TO-DATE INCOME AND EXPENDITURE

The financial position year to date was noted.

 

F23/008INTERNAL AUDITOR’S REPORT

The Internal Audit Report and required actions were noted.

 

F23/009INTERNAL AUDIT WORKING GROUP REPORT

The report of the internal audit working group was noted.

 

F23/010COMMUNITY INFRASTRUCTURE LEVY MONITORING REPORT

The CIL Monitoring Report 2022/23 was noted.

The Town Clerk explained the council’s process for approving CIL expenditure, that the first CIL payment had been received in 2020 and would therefore require spending before 2025, that a project would shortly be put through the approvals process and that a further £7.5k had been received.

 

F23/011COMMITTEE WORKING GROUPS

It was RESOLVED to appoint Cllrs Johnson, McCulloch and Wood to the internal audit working group.

It was RESOLVED to appoint Cllrs Banks and Robertson to the banking and investments working group.

It was RESOLVED to approve the revised terms of reference for the internal audit working group.

 

F23/012ALIGNMENT OF COUNCIL BUDGET TO NEW COMMITTEE STRUCTURE

It was RESOLVED to approve the budget virements outlined in report F-23-03 required in order to align the agreed budget 2023/24 to the new committee structure.

 

F23/013 PLACEMENT OF CURRENT YEAR FUNDS IN INTEREST BEARING ACCOUNTS

It was RESOLVED to authorise the Town Clerk to transfer a portion of current year funds into instant access interest bearing accounts and transfer funds from such interest bearing accounts on a routine basis as required, subject to oversight from the Banking and Investments working group and retaining a minimum balance in the current account at a value to be agreed by the Town Clerk in consultation with the Banking and Investments working group and that the Town Clerk use the CCLA Public Sector Deposit Fund.

 

F23/014 OUTSTANDING MATTERS LOG AND COMMITTEE WORKPLAN

It was noted that no matters are outstanding on the log. The committee workplan for  the current civic year was noted.

 

F23/015 QUESTIONS TO THE TOWN CLERK

No questions were raised.

 

F23/016 DATE OF THE NEXT MEETING

To note that the next scheduled meeting will be held on 11th September.

 

F23/017 OUTSTANDING DEBTORS

It was RESOLVED to exclude the public and press on the grounds of the confidential nature of discussions.

The outstanding debtors report was noted.