Meeting: Personnel Committee
Meeting Date: Monday 1st June 19:30
Meeting Venue: Lower Council Chamber of the Town Council Offices
Public seating will be available. The meeting will be broadcast via Zoom to enable remote public viewing and participation and a video stream will also be broadcast to Facebook. To join the meeting via Zoom, visit https://bit.ly/KTC-Meeting or use meeting ID 821 0560 5574 and password KTC-456189.
1 APOLOGIES FOR ABSENCE
To receive apologies for absence.
2 DECLARATIONS OF MEMBERS’ INTERESTS
To receive declarations of personal, prejudicial and pecuniary interests from members relevant to items under discussion at the meeting.
3 TERMS OF REFERENCE
To note the committee’s terms of reference.
Attachment – Personnel Committee Terms of Reference.
4 CONFIRMATION OF PREVIOUS MINUTES
To receive and confirm the minutes of the committee meeting held on 5th May 2026
Attachment – Minutes of the meeting held 5th May 2026
5 REVIEW OF YEAR TO DATE INCOME AND EXPENDITURE
To consider the committee income and expenditure to date.
Attachment – Income and Expenditure Committee Report 27/05/2026
6 STAFF REPRESENTATIVE
An opportunity for a nominated staff representative to address the committee.
7 TOIL/FLEX ACCRUED DELIVERING EVENTS
To consider approval of a revised policy in respect of flex accrued during events.
Attachments – Report P-26-01 – Revision to Flex Policy
8 DISCIPLINARY POLICY
To consider approval of a revised Disciplinary Policy.
Attachments (2) – Report P-26-02 – Revision to Disciplinary Policy and Draft Revised Disciplinary Policy
9 PATERNITY LEAVE POLICY
To consider approval of amendments to the Staff Handbook in connection with paternity and other parental leave entitlements.
Attachment – Report P-26-03 – Revision to Parental Leave Policy
10 POLICY IN RESPECT OF COUNCILLOR CONDUCT
To note the legislative framework concerning councillor conduct and the councils existing policies.
Attachments (2) – Report P-26-04 – Policy in respect of Councillor Conduct and Draft Revised Code of Conduct
11 OUTSTANDING ACTIONS AND PROJECT UPDATES REPORT
To review the outstanding actions log and project updates report.
Attachment – Personnel Committee Actions and Project Updates Report June 2026
12 COMMITTEE WORKPLAN
To note the committee workplan.
Attachment – Personnel Committee Workplan June 2026
13 DATE OF THE NEXT MEETING
To note that the next scheduled meeting will be held on 14th September 2026 at 7:30pm.
14 CONFIDENTIAL STAFFING MATTERS
To resolve to exclude the public and press on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
To consider matters raised in the confidential report.
15 STAFFING OVERVIEW REPORT
To resolve to exclude the public and press on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
To consider the staffing overview report
16 PERSONNEL MATTERS
To receive verbal reports from and raise questions to the Town Clerk and generally to discuss without resolution any matters related to personnel.