Meeting: Finance Committee
Meeting Date: Monday 5th June 2023 at 8:30pm
Meeting Venue: Lower Council Chamber, Council Offices
Public seating will be available. The meeting will be broadcast via Zoom to enable remote public listening and participation and an audio stream will also be broadcast to Facebook. To join the meeting via Zoom, visit https://bit.ly/KTC-Meeting or use meeting ID 821 0560 5574 and password KTC-456189.
1 APOLOGIES FOR ABSENCE
To receive apologies for absence.
2 DECLARATIONS OF MEMBERS’ INTERESTS
To receive declarations of personal, prejudicial, and pecuniary interests from members relevant to items under discussion at the meeting.
3 PUBLIC PARTICIPATION
A period of up to 5 minutes for members of the public to ask questions or submit comments.
4 COMMITTEE TERMS OF REFERENCE
To note the committee’s terms of reference.
Attachment – Finance Committee Terms of Reference
5 CONFIRMATION OF PREVIOUS MINUTES
To receive and confirm the minutes of the committee meeting held on 13th March 2023.
Attachment – Minutes of the meeting held 13th March 2023
6 REVIEW OF YEAR-TO-DATE INCOME AND EXPENDITURE
To review the committee’s income and expenditure year to date and the council summary income and expenditure year to date.
7 INTERNAL AUDITOR’S REPORT
To consider the Internal Auditor’s report for the financial year ended 31st March 2023
Attachment – Internal Auditor’s Report 2022/23
8 INTERNAL AUDIT WORKING GROUP REPORT
To consider the internal audit working group report for the 2022/23 Q2-Q4 reviews.
Attachment – Report F-23-01 IAWG 2022/23 Q2-Q4
9 COMMUNITY INFRASTRUCTURE LEVY MONITORING REPORT
To note the draft CIL Monitoring Report for the financial year ending 31st March 2023.
Attachment – Draft CIL Annual Monitoring Report 2022/23
10 COMMITTEE WORKING GROUPS
To appoint members to working groups reporting to the committee and review the terms of reference of the Internal Audit working group.
Attachments – Report F-23-02 Finance Committee working groups
11 ALIGNMENT OF COUNCIL BUDGET TO NEW COMMITTEE STRUCTURE
To consider the reallocation of committee budgets to align with the new committee structure.
Attachment – Report F-23-03 Budget Realignment
12 PLACEMENT OF CURRENT YEAR FUNDS IN INTEREST BEARING ACCOUNTS
To consider authorising the Town Clerk to utilise an interest bearing account for holding current year funds and making transfers to/from the same.
Attachment – Report F-23-04 Placement of Current Year Funds
13 OUTSTANDING MATTERS LOG AND COMMITTEE WORKPLAN
To note that no matters are outstanding on the log and to note the committee workplan for the current civic year.
Attachment – Finance Committee workplan 2023/24
14 QUESTIONS TO THE TOWN CLERK
An opportunity for members to raise questions relevant to the work of the committee to the Town Clerk
15 DATE OF THE NEXT MEETING
To note that the next scheduled meeting will be held on 11th September at 6:30pm.
16 OUTSTANDING DEBTORS
To resolve to exclude the public and press on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
To review the council’s outstanding debtor report.