These are draft minutes that have not yet been approved by the council. The minutes are subject to change and will be confirmed at the next meeting.

F23/018 PRESENT

Councillors Robertson, Wood, Johnson, Mears and McCulloch.

A Keppel-Green (Town Clerk)

 

F23/019 APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Banks and Coan (personal business).

 

F23/020 DECLARATIONS OF MEMBERS’ INTERESTS

No member declared an interest in any item.

 

F23/021 PUBLIC PARTICIPATION

No members of the public were present.

 

F23/022 CONFIRMATION OF PREVIOUS MINUTES

It was RESOLVED to confirm the minutes of the meeting held on 5th June.

 

F23/023 REVIEW OF YEAR-TO-DATE INCOME AND EXPENDITURE

The financial position year to date was noted and it was noted the second instalment of the precept had been received.

 

F23/024INTERNAL AUDIT WORKING GROUP REPORT

The Q1 internal audit working group report was noted.

 

F23/025 ANNUAL REVIEW OF FINANCIAL REGULATIONS

It was RESOLVED to amend FR9.3 to read:

The Assets and Operations Committee shall ensure rent reviews are conducted for leased properties in accordance with the terms of the lease.

The relevant committees will review all relevant fees and charges at least annually, following a report of the Town Clerk.

 

F23/026 COMMITTEE BUDGET 2024/25

It was RESOLVED to approve the draft budget as presented.

 

F23/027 OUTSTANDING MATTERS LOG AND COMMITTEE WORKPLAN

It was noted that no matters are outstanding on the log. The committee workplan for the current civic year was noted.

 

F23/028 QUESTIONS TO THE TOWN CLERK

No questions were raised.

 

F23/029 DATE OF THE NEXT MEETING

To note that the next scheduled meetings will be held on 4th December (budget meeting) and 11th December (ordinary meeting)

 

F23/030 OUTSTANDING DEBTORS

It was RESOLVED to exclude the public and press on the grounds of the confidential nature of discussions.

The outstanding debtors report was noted. The Town Clerk reported on two bad debts, recommending one was written off as irrecoverable and that efforts would be made for the debtor to resume payments on the larger debt.

It was RESOLVED to write off a debt of £138.