These are draft minutes that have not yet been approved by the council.  The minutes are subject to change and will be confirmed at the next meeting.

F26/001 PRESENT

Councillors Robertson, Wood, Coan, Johnson, Mears and McCulloch

A Keppel-Green (Town Clerk).

 

F26/002 APOLOGIES FOR ABSENCE

Apologies were received from Cllr Dalzell (personal business)

 

F26/003 DECLARATIONS OF MEMBERS’ INTERESTS

No member declared an interest in any item.

 

F26/004 PUBLIC PARTICIPATION

No members of the public were present.

 

F26/005 COMMITTEE TERMS OF REFERENCE

The terms of reference were noted.

 

F26/006 CONFIRMATION OF PREVIOUS MINUTES

It was RESOLVED to confirm the minutes of the meeting held on 9th March.

 

F26/007 REVIEW OF YEAR-TO-DATE INCOME AND EXPENDITURE

The year to date income and expenditure reports were noted and the Town Clerk responded to member questions on spend/income against budget.

 

F26/008 COMMITTEE WORKING GROUPS

It was RESOLVED to appoint Cllrs Robertson and Wood to the banking and investments working group.

It was RESOLVED to appoint Cllrs Banks, Johnson and Wood to the internal audit working group.

The terms of reference for the internal audit working group were reviewed and noted.

 

F26/009 COMMUNITY INFRASTRUCTURE LEVY MONITORING REPORT

The report was noted.

It was noted that £1,526 of CIL would read the five-year deadline in June 2027, but that subject to the progression of approved projects it would be spent before this date.

 

F26/010 VISIBILITY OF STAFF COSTS WITHIN BUDGETS

The committee discussed the objective of the change, with two objectives being expressed – to provide greater visibility of the staff time cost within cost centres and to enable better understanding of the likely time cost for future projects and decisions.

It was RESOLVED that a proposed allocation be prepared for the next committee meeting.

 

F26/011 COMMITTEE WORKPLAN

The workplan was noted.

 

F26/012 QUESTIONS TO THE TOWN CLERK

The Town Clerk responded to a question on waste in procurement advising that officers sought to minimise wasteful procurement and that expenditure is routinely scrutinised. It was suggested that a procurement policy be developed.

 

F26/013 DATE OF THE NEXT MEETING

It was noted that the next scheduled meeting will be held on 14th September 2026.

 

F26/014 OUTSTANDING DEBTORS

It was RESOLVED to exclude the public and press on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

The outstanding debtors report was noted; it was RESOLVED to approve the write off of two debts and it was noted that debt collection action would be taken in respect of a debt if an agreement or payment was not received within the next two weeks.